Minutes of Meeting October 11, 2016

SHAWNEE TOWNSHIP

BOARD OF TRUSTEES MEETING
​Oct. 11, 2016

​ The Shawnee Township Board of Trustees held a Regular Board Meeting at the Shawnee Township Administration Building, 2530 Fort Amanda Rd., Lima, Ohio. Chairperson Russell Holly called the meeting to order at 7:00 p.m. A brief moment of silence was followed by the Pledge of Allegiance. Roll call indicated those present as follows: Chairperson Russell Holly, Vice-Chairperson Chris Seddelmeyer, Trustee Dave Belton, Legal Advisor Clay Balyeat, Fiscal Officer Stephanie Hoffer, Police Chief Mike Keith, Fire Chief Todd Truesdale, Cemetery Advisory Board Pres. Joe Hicks, Road Supt. Howard Gray, and Zoning Inspector Mark Bishop.

​APPROVAL OF THE MINUTES
​Mr. Belton motioned for approval of the Minutes of the Regular Board of Trustees Meeting held Sept. 26, 2016, Mr. Holly seconded, and the motion carried 2-0.

​ FISCAL OFFICER’S REPORT
​     • Natural Gas Supplier Rates

​ LEGAL ADVISOR
​        • Filing of 1151 Shawnee Rd.
​              o Application to change zoning to allow Tattoo Parlor
​              o Owner or lessee must file application

​ TRUSTEES BUSINESS:

​ Resolution #69-16       FMLA – Brian Bailey
​Whereas, the Shawnee Township Board of Trustees passed Resolution 67-16 authorizing Family Medical Leave for Firefighter Brian Bailey, effective September 26, 2016, and; Therefore be it Resolved, the Shawnee Township Board of Trustees authorizes Firefighter Brian Bailey to return to work, light duty, beginning October 10, 2016 therefore ending his Family Medical Leave in accordance with the Family Medical Leave Act. Further, the Shawnee Township Fiscal Officer shall convert Mr. Bailey’s work time to accommodate a regular 40 hour work week until released to full duty. Mrs. Seddelmeyer motioned for approval of Resolution 69-16, as amended for the date of light duty to begin Oct. 10, 2016, Mr. Belton seconded, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, yes Mrs. Seddelmeyer, yes

​Resolution # 70-16       Acceptance of Body Worn Camera Grant
​Therefore be it Resolved, the Shawnee Township Board of Trustees hereby accepts the Body Worn Camera Grant from the Department of Justice, in the amount of $6,727.00, for use by the Shawnee Township Police Department. Further, this is a matching grant, and the grant period runs from October 1, 2016 through September 30, 2017. Mrs. Seddelmeyer motioned for approval of Resolution 70-16, Mr. Belton seconded, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, yes Mrs. Seddelmeyer, yes

​ DEPARTMENTAL BUSINESS
​Fire Department
​     The Fire Dept. Activity Report for September 2016, as submitted by Fire Chief Todd Truesdale, was reviewed by the Board.       Mr. Belton motioned for approval of the report, Mrs. Seddelmeyer seconded, and the motion carried 3-0. (Report attached)           
​           Discussion: • 112 calls for the month. 83% EMS • Nov. 3rd, at 11:30am- “Grill Out” at department with Schwartz   
​           Contractors • Fall Season-Hydrant checks • Bid Specs for Fire Act Grant-Exhaust System • Truck repairs, $2,400-   
​           Lights and Sprayer • Fire Safety-Halloween

​Police Department
​      The Police Dept. Activity Report for September 2016, as submitted by Police Chief Mike Keith, was reviewed by the Board.       Mr. Belton motioned for approval of the report, Mrs. Seddelmeyer seconded, and the motion carried 3-0. (Report attached)     
​          Discussion: • Calls down 28% • $3000 donation from Marathon will be used to purchase dispatch computers and car   
​          cameras • Police Dept. passes State Standards

​ Road Department
​       The Road Dept. Activity Report for September 2016, as submitted by Road Superintendent Howard Gray, was reviewed
​      by the Board. Mr. Belton motioned for approval of the report, Mrs. Seddelmyer seconded, and the motion carried 3-0.        
​     (Report attached)
​          
​           Discussion: • Brush pick-up and mowing • Salt price $57.45 per ton this year ($3.18 less than last year) • Township 
​           held Clean-Up Day last Saturday, Oct. 8th. Went well. • Road worker Aaron Crider has doctors release for next 
​           Monday-Light Duty • Road closing at State Route 501 and Breese Rd. for tile work • Pipeline work -eastside of Dixie
​           Hwy.

​ Zoning Department
​      The Zoning Activity Report for September 2016, as submitted by Zoning Inspector Mark Bishop, was reviewed by the
​      Board. Mr. Belton motioned for approval of the report, Mrs. Seddelmeyer seconded, and the motion carried 3-0. (Report
​      attached)

​           Discussion: • Eleven permits issued o BZA Hearing-Storage Rental Units on Shawnee Rd. Set back requirements
​          • Zoning for Artistic Tattoos at 1151 Shawnee Rd. • Several violations corrected • E-mail from Lima Refinery in reference
​           to deep well injections, 3200 ft., saline and other, to be addressed by EPA • Marathon extending pump house

​ Cemetery
​     The Shawnee Township Cemetery Minutes of Meeting held Sept. 12, 2016, as submitted by Cemetery Advisory Board
​     Pres. Joe Hicks, were reviewed by the Board. A motion by Mrs. Seddelmeyer to accept the following report of Mr. Hicks   
​     was seconded by Mr. Belton. Motion carried.

​            Discussion: • HB 413 passes. Includes wording allowing Townships to use Township funds to construct new  
​            mausoleums in Township cemeteries. Cemetery Board plans to submit request to Township Trustees for a loan to 
​            assist in the construction of a new mausoleum in Shawnee Township Cemetery • New road to be put in • Fence still
​            needs moved, 50 ft. off • Hydraulic leak in Kabota • Rebid for construction of mausoleum o Soil samples needed

​COMMUNICATIONS  1. Salt Price: $57.45 per ton   2. Meeting with Allen Co. Sanitary Engineers, Oct 11, 2016 o New pipelines, Meadowview,  Project starts Oct. 20th, ,to be completed Dec. 1, 20163. Council on Aging News Issue (Oct.-Dec.) 4. Allen Water District Minutes, Aug. 17, 2016  5. Complaints about Round-a-Bout. Notify Brion Rhodes, Engineer’s Office   6. Sat. Oct. 15, Pancake Day at the Shawnee Township Fire Dept., 7am-1pm

​BILLS
​Mrs. Seddelmeyer motioned the board approve paying the bills by resolution, Mr. Belton seconded, and the motion carried 3-0. Roll call: Mr. Belton (yes) Mr. Holly (yes) Mrs. Seddelmeyer (yes)

​ Adjournment
​With no further business to be brought before the Board of Trustees, Mrs. Seddelmeyer motioned the meeting adjourn, Mr. Belton seconded, and the motion carried 3-0. Meeting adjourned at 7:40 P.M.