Minutes of Meeting July 11, 2016

SHAWNEE TOWNSHIP

BOARD OF TRUSTEES MEETING
​July 11, 2016

​ The Shawnee Township Board of Trustees held a Regular Board Meeting at the Shawnee Township Administration Building, 2530 Fort Amanda Rd., Lima, Ohio. Chairperson Russell Holly called the meeting to order at 7:00 p.m. A brief moment of silence was followed by the Pledge of Allegiance. Roll call indicated those present as follows: Chairperson Russell Holly, Vice Chairperson Chris Seddelmeyer, Trustee Dave Belton, Fiscal Officer Stephanie Hoffer, Police Chief Mike Keith, Cemetery Advisory Board Pres. Joe Hicks, Road Supt. Howard Gray, Legal Advisor Clay Balyeat, Fire Chief Todd Truesdale, and Zoning Inspector Mark Bishop.

​ APPROVAL OF THE MINUTES
​Mrs. Seddelmeyer motioned for approval of the Minutes of the Regular Board of Trustees Meeting held June 27, 2016, Mr. Holly seconded, and the motion carried 2-0.

​FISCAL OFFICER’S REPORT
​     Financial Reports:
​           Appropriations and fund balances in good status.  A motion to approve the financials for June 2016 made by Mr. Belton was seconded by Mrs. Seddelmeyer, and the motion carried 3-0. 
​     Discussion: • No levies expiring

​ LEGAL ADVISOR
​       Discussion: • Proceed with legal work to resolve concrete issue on Wapak Rd. (Douglas Fay Construction)
​          o Title of property o Value of property o Check for mortgage on property

​ TRUSTEES BUSINESS:

​Resolution # 42-16      Authorization to Replace Roof of Administration and Police Building
​BE IT RESOLVED that the Shawnee Township Board of Trustees authorizes Lawson Brothers Construction to replace the roofing of the Shawnee Township Admin and Police Building at a cost not to exceed $19,000.00. Mrs. Seddelmeyer motioned for approval of Resolution 42-16, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, yes Mrs. Seddelemeyer, yes

​Resolution # 43-16       FMLA-Lauren Stauffer
​BE IT RESOLVED that the Shawnee Township Board of Trustees authorizes Dispatcher Lauren Stauffer to begin Family Medical Leave on July 8, 2016 in accordance with the Family Medical Leave Act. FURTHER the hours of leave shall be added to the FMLA authorized in Resolution #23-16 and accumulated until the date stated in Resolution #30-16. Mrs. Seddelmeyer motioned for approval of Resolution 43-16, Mr. Belton seconded, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, yes Mrs. Seddelemeyer, yes Mrs. Seddelmeyer motioned to table Resolutions 44-16 through 48-16, Mr. Belton seconded, and the motion carried 3-0.

​ Resolution # 44-16       Compensation Change – Mike Keith
​BE IT HEREBY RESOLVED that the Shawnee Township Board of Trustees approves a change in the compensation section of Chief Mike Keith’s work agreement to reflect an increase to $2.580.00 bi-weekly. FURTHER this change is retroactive to January 1, 2016.

​Resolution # 45-16       Compensation Change – Todd Truesdale
​BE IT HEREBY RESOLVED that the Shawnee Township Board of Trustees approves a change in the compensation section of Chief Todd Truesdale ‘s work agreement to reflect an increase to $2,875.00 bi-weekly. FURTHER this change is retroactive to January 1, 2016

​Resolution # 46-16       Compensation Change – Howard Gray
​BE IT HEREBY RESOLVED that the Shawnee Township Board of Trustees approves a change in the compensation section of Superintendent Howard Gray’s work agreement to reflect an increase to $2,106.00 bi-weekly. FURTHER this change is retroactive to January 1, 2016

​ Resolution # 47-16 Compensation Change – M. VanMeter
​BE IT HEREBY RESOLVED that the Shawnee Township Board of Trustees approves a change in the compensation for Michele VanMeter to $17.90 per hr. FURTHER this change is retroactive to Jan. 1, 2016.

​ Resolution # 48-16 Compensation Change – Robert Lehman
​BE IT HEREBY RESOLVED that the Shawnee Township Board of Trustees approves a change in the compensation for Robert Lehman to $14.25 per hour. FURTHER this change is retroactive to January 1, 2016

​ Resolution # 49-16       Declaration of Public Nuisance and Ordering Abatement for Grass Violations
​WHEREAS Ohio Revised Code Section 505.87 declares that a Board of Township Trustees may provide for the abatement, control, or removal of vegetation, garbage, refuse, and other debris from land in the township, if the board determines that the owner's maintenance of that vegetation, garbage, refuse, or other debris constitutes a nuisance. WHEREAS Uncontrolled vegetation and/or refuse and debris that constitute a nuisance were reported at the properties listed below in accordance with ORC 505.87. Notices were sent certified mail with return receipt to the owners of the properties as indicated by the Allen County Treasurer’s Office. Crown Enterprises, Inc. P.O. Box 860, Warren, Michigan, 48090. 4000 Blk S. Dixie Hwy., Lima, Ohio Tax Parcel: L-35-46-2308-01-001.000 Herold Brothers Enterprises, c/o Star Carpet, 3787 Elida Road, Lima, Ohio 45807 5122 Zurmehly Road, Lima, Ohio 45806 Tax Parcel: L-35-46-1702-02-010.002 Charles S. Richtmyer, P.O. Box 383, St. Marys, Ohio 45885 1016 Daniels Avenue, Lima, Ohio 45805 Tax Parcel: L-35-46-0206-09-008-000 Michael Thurmond, 2329 Pleasant View Avenue, Lima, Ohio 45805 Tax Parcel: L-35-46-0206-12-006.000 MJK Real Estate Investments, LLC. 925 N. Cole Street, Lima, Ohio 45805 1539 Reed Road, Lima, Ohio 45806 Tax Parcel: L-35-46-1310-02-006.000 WHEREAS the Ohio Revised Code Section 505.87 provides that, at least seven days prior to providing for the abatement, control or removal of any vegetation, garbage, refuse or debris, the Board of Trustees shall notify the owner of the land and any holders of liens of record upon the land; and, WHEREAS Ohio Revised Code Section 505.87 provides that, if the Board of Trustee determines within twelve consecutive months after a prior nuisance determination that the same owner’s maintenance of vegetation, garbage refuse, or other debris on the same land in the Township constitutes a nuisance, at least four days prior to providing for the abatement, control or removal of the nuisance, the Board must send notice of the subsequent nuisance determination to the landowner and to any lienholders of record by first class mail; and, WHEREAS In accordance with Ohio Revised Code Section 505.87, the Township Trustees have the authority to contract to abate the nuisances and have the costs incurred assessed to the property tax bill; and, THEREFORE BE IT RESOLVED (1) That the Board specifically finds and hereby determines that the uncontrolled growth of vegetation and/or the refuse and debris on each of the said properties listed above constitutes a nuisance within the meaning of Ohio Revised Code Section 505.87, and the Board Directs that notice of this action be given to owners of the said property and lienholders in the manner required by Ohio Revised Code Section 505.87; and (2) That the Shawnee Township Board of Trustees hereby orders the owners of said property to remove and abate the nuisances within seven days after notice of this order is given to the owners and lienholders of record, and within four days after notice of this order is given to the owners and lienholders of record for properties previously determined to be a nuisance. If said nuisances are not removed and abated by the said owners, or if no agreement for removal and abatement is reached between the Township and the owners and lienholders of record within four or seven days after notice is given, Shawnee Township shall cause the nuisances to be removed, and the Township shall notify the County Auditor to assess such costs plus administrative expenses to the property tax bills for the said parcel, as provided in Ohio Revised Code Section 505.87. Mrs. Seddelmeyer motioned for approval of Resolution 49-16, Mr. Belton seconded, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, yes Mrs. Seddelemeyer, yes

​ Resolution # 50-16       Acceptance of 2017 Budget
​BE IT RESOLVED that the Shawnee Township Board of Trustees accepts the Budget for 2017 as presented and attached hereto. Mrs. Seddelmeyer motioned for approval of Resolution 50-16, Mr. Belton seconded, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, yes Mrs. Seddelemeyer, yes

​ DEPARTMENTAL BUSINESS:
​  
​Fire Department
​    
​     The Fire Dept. Activity Report for June 2016, as submitted by Fire Chief Todd Truesdale, was reviewed by the Board. Mr. Belton motioned for approval of the report, Mrs. Seddelmeyer seconded, and the motion carried. (Report attached) Discussion: • Chief Truesdale reported June as the busiest month this year with 142 calls • New helmets purchased with donation from Potash are in. New cribbing and tools (saw, blower, and glass cutter) will also be purchased with the $12,000 donation. • Replaced fire hydrant on Ft. Amanda Rd. (Cost $2,357)

​Police Department

​      The Police Dept. Activity Report for June 2016, as submitted by Police Chief Mike Keith, was reviewed by the Board. Mrs. Seddelmeyer motioned for approval of the report, Mr. Belton seconded, and the motion carried. (Report attached) Discussion: • Chief Keith reported calls up 20% from last year. DUIs down. • Recovered stolen property from 3 separate theft cases. (Stolen truck, auto paint). o Used Task Force to recover stolen auto paint.

​Road Department

​      The Road Dept. Activity Report for June 2016, as submitted by Road Superintendent Howard Gray, was reviewed by the Board. Mrs. Seddelmeyer motioned for approval of the report, Mr. Holly seconded, and the motion carried. (Report attached) Discussion: • One-half man hours spent on brush pick-up • Road Dept. scrap pile for mulch and trees is full and out of control. Fence to yard will be locked on weekends for now.

​Zoning Department

​     The Zoning Activity Report for June 2016, as submitted by Zoning Inspector Mark Bishop, was reviewed by the Board. Mr. Holly motioned for approval of the report, Mrs. Seddelmeyer seconded, and the motion carried. (Report attached) Discussion: • 10 Permits issued • Variance-J. Tippie • Pending Permits • Complaints • Land Bank Program

​Cemetery

​     The Cemetery Activity Report for June 2016, as submitted by Cemetery Advisory Board Pres. Joe Hicks, was reviewed by the Board. Mr. Belton motioned for approval of the report, Mrs. Seddelmeyer seconded, and the motion carried. (Report attached) Discussion: • July 4th Holiday went well. Joe thanked Howard and Road Dept. for helping in making the cemetery grounds look nice • Beetles eating trees. Kenny to spray • Tree removal and laying out lots • Will set up at National Night Out

​COMMUNICATIONS 
​1. Thank you from M. VanMeter Family 2. Ohio Insurance Services Luncheon-Impending changes to Health Insurance 3. Retirement Ceremony for Lt. Colonel Hodges, June 28th. Change of Command Ceremony, June 29, Lt. Colonel D. Adkins. 4. Safe Community Awards for Police, Fire, and EMS (Nomination forms) 5. July 31st, Music in the Park, West Minster 11-4

​BILLS
​Mrs. Seddelmeyer motioned the board approve paying the bills by resolution, Mr. Belton seconded, and the motion carried 3-0. Roll call: Mr. Belton (yes) Mr. Holly (yes) Mrs. Seddelmeyer (yes)

​ At 7:34 PM, Mr. Belton motioned for the Board to go into Executive Session to discuss personnel issues, Mrs. Seddelmeyer seconded, and the motion carried 3-0.

​ At 7:52 PM, Mr. Belton motioned to reconvene the Regular Board of Trustees Meeting, Mrs. Seddelmeyer seconded. The motion carried 3-0.

​ Trustees Business (Continued)

​Resolution # 44-16      Compensation Change – Mike Keith
​BE IT HEREBY RESOLVED that the Shawnee Township Board of Trustees approves a change in the compensation section of Chief Mike Keith’s work agreement to reflect an increase to $2.580.00 bi-weekly. FURTHER this change is retroactive to January 1, 2016. Mrs. Seddelmeyer motioned for approval of Resolution 44-16, Mr. Belton seconded, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, yes Mrs. Seddelemeyer, yes

​ Resolution # 45-16       Compensation Change – Todd Truesdale
​BE IT HEREBY RESOLVED that the Shawnee Township Board of Trustees approves a change in the compensation section of Chief Todd Truesdale ‘s work agreement to reflect an increase to $2,875.00 bi-weekly. FURTHER this change is retroactive to January 1, 2016 Mrs. Seddelmeyer motioned for approval of Resolution 45-16, Mr. Belton seconded, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, yes Mrs. Seddelemeyer, yes

​ Resolution # 46-16       Compensation Change – Howard Gray
​BE IT HEREBY RESOLVED that the Shawnee Township Board of Trustees approves a change in the compensation section of Superintendent Howard Gray’s work agreement to reflect an increase to $2,106.00 bi-weekly. FURTHER this change is retroactive to January 1, 2016 Mrs. Seddelmeyer motioned for approval of Resolution 46-16, Mr. Belton seconded, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, abstain Mrs. Seddelemeyer, yes

​ Resolution # 47-16       Compensation Change – M. VanMeter
​BE IT HEREBY RESOLVED that the Shawnee Township Board of Trustees approves a change in the compensation for Michele VanMeter to $17.90 per hr. FURTHER this change is retroactive to Jan. 1, 2016. Mrs. Seddelmeyer motioned for approval of Resolution 47-16, Mr. Belton seconded, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, yes Mrs. Seddelemeyer, yes

​ Resolution # 48-16       Compensation Change – Robert Lehman
​BE IT HEREBY RESOLVED that the Shawnee Township Board of Trustees approves a change in the compensation for Robert Lehman to $14.25 per hour. FURTHER this change is retroactive to January 1, 2016 Mrs. Seddelmeyer motioned for approval of Resolution 48-16, Mr. Belton seconded, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, yes Mrs. Seddelemeyer, yes

​ Mr. Belton motioned to amend the agenda to include Resolutions 51-16 and 52-16. Motion was seconded by Mrs. Seddelmeyer , and passed 3-0.

​ Resolution # 51-16 Compensation Change – Theresa Paxon
​BE IT HEREBY RESOLVED that the Shawnee Township Board of Trustees approves a change in the compensation for Theresa Paxon to $16.90 per hour. FURTHER this change is retroactive to her anniversary date of hire. Mrs. Seddelmeyer motioned for approval of Resolution 51-16, Mr. Belton seconded, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, yes Mrs. Seddelemeyer, yes

​ Resolution # 52-16 Compensation Change – Mark Bishop
​BE IT HEREBY RESOLVED that the Shawnee Township Board of Trustees approves a change in the compensation for Mark Bishop to $13.50 per hour. FURTHER this change is retroactive to January 1, 2016 Mrs. Seddelmeyer motioned for approval of Resolution 52-16, Mr. Belton seconded, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, yes Mrs. Seddelemeyer, yes

​Adjournment
​With no further business to be brought before the Board of Trustees, Mr. Belton motioned the meeting adjourn, Mrs. Seddelmeyer seconded, and the motion carried 3-0. Meeting adjourned at 7:58 PM.