Minutes of Meeting Feb. 22, 2016

SHAWNEE TOWNSHIP

BOARD OF TRUSTEES MEETING

February 22, 2016

     The Shawnee Township Board of Trustees held a Regular Board Meeting at the Shawnee Township Administration Building, 2530 Fort Amanda Rd., Lima, Ohio. Chairperson Russ Holly called the meeting to order at 10:00 a.m. A brief moment of silence was followed by the Pledge of Allegiance. Roll call indicated those present as follows: Chairperson Russ Holly, Vice Chairperson Chris Seddelmeyer, Trustee Dave Belton, Fiscal Officer Stephanie Hoffer, Police Chief Mike Keith, Fire Chief Todd Truesdale, Cemetery Board Pres. Joe Hicks, Zoning Inspector Mark Bishop, and Road Supt. Howard Gray. Legal Advisor Clay Balyeat was absent.

APPROVAL OF MINUTES

Mr. Belton made a motion for approval of the Minutes of the Regular Board of Trustees Meeting held February 8, 2016, Mr. Holly seconded, and the motion carried 2-0.

FISCAL OFFICER’S REPORT

Discussion:

 Banking • Low interest earnings. (other options)

LEGAL ADVISOR

No Discussion

Privilege of the Floor:

Beth Seibert for Allen Soil and Water Conservation District Beth discussed the administration of the Allen County Phase II Storm Water Program, EPA requirements for the program, funding, budget, and completion of a 5 year cycle of the program. (Report attached)

• Total funding in 2015, $242,252. (State match 72%) • Total funding in 2016, $249,740. (State match 70%) • Contract for 2016 due by April 1 Plans for 2016: 1. Update sediment regulations 2. Rewrite storm water plan keeping same goals 3. Placement of storm drains Ottawa River Water Clean-Up scheduled for April 23.

TRUSTEES BUSINESS

Mr. Belton motioned the Board amend the agenda to include Resolution 12-16, Mrs. Seddelmeyer seconded, and the motion carried 3-0.

Resolution # 12-16      Memorandum of Understanding between Shawnee Township and the Lima-Allen County      Regional  Planning Commission in Support of the LACRPC Serving as the Metropolitan Planning Organization for the Allen County, Ohio Study Area

     WHEREAS, the Ohio Department of Transportation (ODOT) has named the Lima-Allen County Regional Planning Commission(LACRPC) as the Metropolitan Planning Organization (MPO) for the Allen County, Ohio Study Area; and, WHEREAS, the MPO’s function is to work collaboratively with ODOT and the FHWA, FTA, and the EPA to facilitate comprehensive transportation planning within Allen County, Ohio, NOW, THEREFORE, BE IT RESOLVED THAT, via this Memorandum, the Shawnee Township joins with other political subdivisions in Allen County, Ohio pledging it support and cooperation for the LACRPC as the MPO for the Lima, Ohio Urbanized Area (Allen County, Ohio). BE IT FURTHER RESOLVED, that the Shawnee Township will maintain its membership in LACRPC in compliance with the Bylaws of the LACRPC and the Bylaws of the Transportation Coordination Committee. BE IT FURTHER RESOLVED, that the Shawnee Township shall participate in the transportation planning process and actively support the public involvement process as it relates to the development and adoption of the MPO’s Long Range Transportation Plan, the Transportation Improvement Program, the Annual Unified Planning Work Program and the publication of the Annual Report. BE IT FURTHER RESOLVED that the Shawnee Township will comply with the Bylaws of the LACRPC and the Bylaws of the Transportation Coordination Committee. BE IT FURTHER RESOLVEED that the Shawnee Township understands that, because any member government may withdraw its agreement and pledge of support for the LACRPC at any time by adoption of a Resolution so indicating, the Shawnee Township would do so by delivering a copy of the Resolution to the Executive Director of the LACRPC, not less than one hundred eighty (180) days prior to the actual date of withdrawal. The withdrawal shall be effective on the one hundred eightieth (180th) day after the date on which the Executive Director receives the dopy of the Resolution to withdraw. BE IT FURTHER RESOLVED, that the presentation of the Resolution to withdraw shall not relieve the withdrawing member of its obligations as a member for the calendar year in which the withdrawal occurs, nor shall the withdrawing party withdraw its area from the study area of the LACRPC during the calendar year of withdrawal. BE IT FURTHER RESOLVED that this Resolution shall be effective at the earliest date permitted by law, provided, however, that the Shawnee Township shall not be bound by the agreements set forth in this Resolution if there is not sufficient participation from the other political subdivisions in the Allen County, Ohio area to make the existence of the LACRPC feasible. BE IT FURTHER RESOLVED, that the Executive Director of the LACRPC shall, upon receipt of a duly executed copy of the Memorandum, include the Shawnee Township as a member of the LACRPC and that a copy of this memorandum of understanding will be forwarded to ODOT as testimony of the relationship between the LACRPC and the Shawnee Township. A motion by Mr. Belton to adopt Resolution #12-16 was seconded by Mr. Holly. Motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, yes Mrs. Seddelmeyer, Yes

DEPARTMENTAL BUSINESS

Fire Department

     Discussion: • Fire at 1012 Daniels Ave. Chief Truesdale thanked the Police Dept. for their assistance in shutting down 117.

Police Department

      Discussion: • Continuing State Mandated Training Courses for Officers at Bath Fire Station

Road Department

     Discussion: • Allen County Trustees & Fiscal Officer Meeting held Feb. 18, 2016, 7:30pm at Shawnee Twp. o Brion Rhodes & Staff addressed 2016 Twp. Road Program

Zoning Department

     Discussion: • New Fed Ex Building. Breaking ground March 1st • Dayton College Medical Massage (10 students) • Report uninhabitable homes to Rachel Gilroy-Land Bank Program Cemetery Discussion: • HB413-Change in wording addresses use of Twp. funds, constructing mausoleums • Pontem Software for Cemetery mapping, and record keeping • 3 storm drains in cemetery

COMMUNICATIONS 

      1. Memorandum of Understanding-LACRPC 2. North Central Ohio Solid Waste District Assistance with Spring Clean-Up Day  3. County Township Land Bank Program 4. 2016 Road Program-Chip & Seal and Slurry  5. Frank Gates Workers Comp Rates and Discounts

BILLS

     Mr. Belton motioned the board approve paying the bills by resolution, Mrs. Seddelmeyer seconded, and the motion carried 3-0. Roll call: Mr. Belton (yes) Mr. Holly (yes) Mrs. Seddelmeyer (yes)

Adjournment

     With no further business to be brought before the Board of Trustees, Mrs. Seddelmeyer motioned the meeting adjourn, Mr. Belton seconded, and the motion carried 3-0. Meeting adjourned at 10:42 a.m.