Minutes of Meeting, Sept. 28, 2015

On September 28, 2015, the Shawnee Township Board of Trustees met at the Shawnee Township Administration Building, 2530 Fort Amanda Rd., Lima, Ohio.

Chairman Belton called the meeting to order at 10:00 a.m. Roll call indicated those present as follows: Trustee David Belton, Trustee Russ Holly, Trustee Chris Seddelmeyer, Chief Todd Truesdale, Superintendent Howard Gray, Zoning Inspector Mark Bishop and Administrative Assistant Missy Van Meter. Attorney Clay Balyeat arrived late and Fiscal Officer Stephanie Hoffer and Chief Mike Keith were absent.

Mr. Holly made a motion to pass the Minutes of the Regular Meeting of September 14, 2015, Mr. Belton seconded the motion. Motion passed 3-0.

FISCAL OFFICER: Nothing to Report

LEGAL ADVISOR:

Default Judgement on Southwood Drive property filed and has gone through. The Township may begin proceedings to demolish the property.

Privilege of the Floor: Ron Miller:

Mr. Ron Miller had requested privilege of the floor to address cemetery issues; however he was unable to attend. Joe Hicks stated that issue of the downed headstone that Mr. Miller had concerns about, has been repaired.

Harry Baber:

Mr. Harry Baber had requested privilege of the floor to address drainage issues; however he was unable to attend. Tom Stewart: Mr. Steward of 3265 S. Dixie Hwy spoke in regards to his property at 3275 S. Dixie Hwy., along with his Engineering representative, Brad Core of Core Engineering, 1614 S. Defiance Trail, Spencerville, Ohio. Mr. Stewart and Mr. Core stated that the drainage problem on Mr. Baber’s property, caused by the excavation of Mr. Stewart’s pond, could be resolved. Mr. Stewart has already removed the trees and stated that he was willing to remove the mounds, however, engineering finds that the only water going onto Mr. Baber’s property at this time is from the top of the mounds downward with the natural flow of water. Mr. Stewart stated that he purchased the property and demolished the structure that was in bad condition to improve the property. The structure that was torn down was only 5 feet from the property line, and that he has spent a lot of money improving the property and trying to remedy Mr. Baber’s water problem. He feels that Mr. Baber’s complaint is invalid and that the damage he has suffered has occurred over the last 50 years. Mr. Core stated that he has worked with Mr. Stewart in engineering a plan that would resolve the issues and that they have been submitted to the Township. Mr. Baber has not agreed to anything that has been submitted. Mr. Stewart stated that Attorney Jerry Johnson is no longer representing Mr. Baber. Mr. Stewart also discussed obtaining a variance for a new building to be placed 15 feet from the property line. He advised the board that he would spend the money to resolve the drainage so long as he was granted the requested variance. Mr. Stewart was advised by the board that the Variance and the drainage issues were two separate matters and would be handled as such. Mr. Belton stated that Mr. Stewart could apply for the variance through the Shawnee Township Board of Zoning Appeals. Mr. Holly stated that there are two different things: 1) The Drainage is a civil matter 2) The Variance is a different issue that does NOT affect the drainage. Mr. Stewart will decide when to move the mounds and will file a variance on the building setback. He feels that he has been treated unfairly and guided wrong by the Township.

TRUSTEES BUSINESS:

RESOLUTION 104-15      Amend Current Appropriations

BE IT HEREBY RESOLVED, the Shawnee Township Board of Trustees hereby approves amending current appropriations as follows: Line Item 2041-410-312-0000 Audit Services Increase $1,700.00 ,2041-760-720-0000 Buildings Decrease $1,700.00, Mrs. Seddelmeyer motioned for approval, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Yes

RESOLUTION 105-15      Purchase of Police Vehicle

BE IT RESOLVED that the Shawnee Township Board of Trustees hereby authorizes Chief Mike Keith to purchase a police vehicle with the cost being split between the Police and General funds. Mrs. Seddelmeyer motioned for approval, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Yes

RESOLUTION 106-15      FMLA – Connie Miller

BE IT RESOLVED that the Shawnee Township Board of Trustees authorizes Dispatcher Connie Miller to begin Family Medical Leave on September 13, 2015 in accordance with the Family Medical Leave Act. FURTHER Mrs. Miller’s FMLA will end on September 26, 2015. Mrs. Seddelmeyer motioned for approval, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Yes

  RESOLUTION 107-15      Wage Increase for Part-time Dispatcher J. Breitigan

BE IT RESOLVED that the Shawnee Township Board of Trustees authorizes a wage increase for Part-time Dispatcher Jacob Breitigan. Mr. Breitigan’s wage shall be $11.50 per hour, effective retroactive to August 23, 2015. Mrs. Seddelmeyer motioned for approval, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Yes

RESOLUTION 108-15      WINTER CONFERENCE

BE IT HEREBY RESOLVED, that the Shawnee Township Board of Trustees authorizes the Trustees and any applicable Township Personnel to attend the 2016 Winter Conference in Columbus, Ohio, and; FURTHER, the total cost of the registration shall be covered by Shawnee Township. Lodging shall also be covered by Shawnee Township with Meals, mileage, cab-fair and parking being paid as per the Shawnee Township Personnel Policy and Procedures Manual where applicable. Mrs. Seddelmeyer motioned for approval, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Yes

RESOLUTION 109-15      Resignation of Firefighter Jordan Hempker

BE IT RESOLVED that the Shawnee Township Board of Trustees hereby accepts the resignation of Firefighter Jordan Hempker effective September 30, 2015. FURTHER the Board would like to thank Mr. Hempker for his service to Shawnee Township and wish him success in his future endeavors. Mrs. Seddelmeyer motioned for approval, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Yes

Mrs. Seddelmeyer made a motion to amend the agenda to include Resolutions 110-15, 111-15 and 112-15, Mr. Holly seconded the motion and the motion carried 3-0.

Resolution 110-15      Robert Lehman Pay Increase

BE IT RESOLVED, the Shawnee Township Board of Trustees hereby authorizes an increase in the rate of pay to $13.85 per hour for Robert Lehman, Fire Inspector, to be effective the pay period beginning June 14, 2015. Mrs. Seddelmeyer motioned for approval, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Yes

Resolution 111-15      Theresa Paxson Pay Increase

BE IT RESOLVED, the Shawnee Township Board of Trustees hereby authorizes an increase in the rate of pay to $14.50 per hour for Theresa Paxson, Fire Department Administrative Assistant, to be effective the pay period beginning May 31, 2015. All other benefits as provided in the Policy and Procedure Manual are to continue as normal, i.e., health/life insurance, vacation, sick leave, personal days, holidays, etc. Mrs. Seddelmeyer motioned for approval, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Yes

Resolution 112-15      Michele Van Meter Pay Increase

BE IT RESOLVED, the Shawnee Township Board of Trustees hereby authorizes an increase in the rate of pay to $17.50 per hour for Michele Van Meter, Administrative Assistant, to be effective the pay period beginning March 8, 2015. All other benefits as provided in the Policy and Procedure Manual are to continue as normal, i.e., health/life insurance, vacation, sick leave, personal days, holidays, etc. Mrs. Seddelmeyer motioned for approval, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Yes

DEPARTMENT BUSINESS:

Fire: • Training at INEOS and Ft. Amanda Specialties.

Police: • Chief Keith and Shane Hartman are attending training today.

 Roads: • The drainage project on Britt Avenue is complete. • Discussion regarding Amblewood drainage and road conditions. Met with Douglass Degen regarding the drainage and the Township will review drainage plans to be submitted by the county.

Zoning: • Variance for Arby’s menu sign. • Riverwalk Variance – modification of original PUD • Discussion regarding the Jones’ property conditions. Properties are now up for sale, including 1000 Daniels, and the pond on S. Wapak Road. The extension that was granted for the clean-up of 1000 Daniels has expired.

Cemetery: • Submitted the Meeting Minutes for the September 2015 meeting. Trustee Holly made a motion to accept the minutes as presented. Trustee Seddelmeyer seconded, and the motion was passed 3-0. • Well pump has been repaired. • Elwers will be installing the fence and gate at the County easement. Joe will have them look at repairing the fence behind 2562 Shawnee Road. • Joe requested the brush be picked up and maintained regularly.

COMMUNICATIONS: • Info on Marathon Pipeline testing • Midwest Electric news letter • OTA information on: redistricting, liabilities on borrowing equipment, update on fire code and reduction in BWC rates

BILLS: Mrs. Seddelmeyer motioned that the board approve paying the bills by resolution, Mr. Holly seconded, and the motion was passed 3-0. Roll call: Mr. Belton (yes) Mr. Holly (yes) Mrs. Seddelmeyer (yes)

Adjournment

With no further business to be brought before the Board of Trustees, Trustee Seddelmeyer motioned for adjournment, Trustee Holly seconded and the motion carried 3-0. Meeting adjourned