Minutes of Meeting, Aug. 24, 2015

On August 24, 2015, the Shawnee Township Board of Trustees held a Regular Board Meeting at the Shawnee Township Administration Building, 2530 Fort Amanda Rd., Lima, Ohio.

Chairperson Dave Belton called the meeting to order at 10:03a.m. A brief moment of silence was followed by the Pledge of Allegiance. Roll call indicated those present as follows: Chairperson Dave Belton, Trustee Chris Seddelmeyer, Vice-Chair Russ Holly, Fiscal Officer Stephanie Hoffer, Road Supt. Howard Gray, Zoning Inspector Mark Bishop, Legal Advisor Clay Balyeat, and Fire Chief Todd Truesdale. Police Chief Mike Keith was absent.

APPROVAL OF THE MINUTES

Mrs. Seddelmeyer made a motion to approve the Minutes of the Regular Meeting held August 10, 2015, Mr. Holly seconded, and the motion carried 3-0.

FISCAL OFFICER’S REPORT

Discussion: • Certificate of Estimated Resources revised to include Cemetery Fund. (County Auditor) • Budget Hearing with County Auditor scheduled for Aug. 31, at 11am

LEGAL ADVISOR

Discussion: • Papers served to William Altenbach regarding the demolition of property at 1408 Southwood Dr., Lima, Oh

Privilege of the Floor: Tom Stewart, 3265 S. Dixie Hwy., Lima, Ohio 45804, and Consulting Engineer Brad Core

Consulting Engineer Brad Core addressed the Board stating more time is needed than the original 30 day deadline to remove some of the dirt mound around the pond on Mr. Stewart’s property, remove spruce trees which he said should not be moved during a dormant period, and to reseed the area. He provided plans for the work that will be completed. Mr. Core mentioned all of the rain has caused a lot of the flooding problem on Mr. Baber’s property, and that there is drainage for the pond on Mr. Stewart’s property and a natural flow of the water on Mr. Stewart’s property that leads to the back of Mr. Stewart’s property. Brad was concerned that removing dirt from the mound could possibly cause more flooding. Further, Mr. Core stated that the mound of dirt around the pond isn’t past Mr. Stewart’s property line. Zoning Inspector Mark Bishop referred to a recent survey that showed the mound of dirt was over the property line. Legal Advisor Clay Balyeat and Trustees suggested that Mr. Stewart and Brad Core try to discuss some of these issues with Mr. Baber. Mrs. Seddelmeyer made a motion that the 30 day deadline for Mr. Stewart to correct the issue with the flow of water on his property be extended until May 31st, 2016, was seconded by Mr. Holly. Motion carried 3-0. Mark Bishop is to send a new letter to Mr. Stewart in regards to the extension.

TRUSTEES BUSINESS

Resolution # 95-15      Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor

  The Governing Board of SHAWNEE TOWNSHIP, Allen County, Ohio met in Regular Session on the 24th day of August, 2015, at the Shawnee Township Administration Building, 2530 Fort Amanda Rd., Lima, Ohio, with the following Board Members present: Russell Holly Christie Seddlemeyer Dave Belton Mrs. Seddelmeyer moved the adoption of the following Resolution: Be it hereby resolved, the Governing Board of Shawnee Township, Allen County, Ohio, in accordance with the provisions of law has previously adopted a tax Budget for the next succeeding fiscal year commencing January 1, 2016; and, Whereas, the Budget Commission of Allen County, Ohio, has certified its action thereon to this Board together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this Board, and what part thereof is without, and what part within, the ten mill limitation; therefore, be it Resolved, by the Governing Board of Shawnee Township, Allen County, Ohio, that the amounts and rates, as determined by the Budget Commission in its certification, be and the same are hereby accepted and be it further Resolved, that there be and is hereby levied on the tax duplicate of said Township the rate of each tax necessary to be levied within and without the ten mill limitations as follows: SCHEDULE A Summary of Amounts Required from General Property Tax Approved by the Budget Commission and County Auditor’s Estimated Tax Rates Fund Amounts to Derived from Amount Approved County Auditor’s Levies Outside the 10 Mill by Budget Commission Estimate of Tax Rate Limitation Inside the 10 Mil Limitation to be levied Inside Outside 10 mill 10 mill limit limit Column II Column IV V VI GENERAL FUND $ 258,645.00 .065 ROAD & BRIDGE $ 454,052.00 1.15 FIRE $ 2,419,922.00 8.25 POLICE $ 1,414,032.00 2.80 ROAD $ 219,437.00 _________ ____ 0.75 TOTALS $ 4,053,391.00 $ 712,697.00 1.80 11.80 SCHEDULE B Levies Outside 10 Mill Limitation, Exclusive of Debt Levies Fund Maximum Rate County Auditor’s Estimate Authorized to of Yield of Levy be Levied General Fund Total General Fund Outside 10 Mill Limitations Special Revenue Funds: Fire Fund 1984: Levy authorized by the voters on 5/08/84 for a continuing period of time 2.25 $ 641,471 Fire Fund 1987: Levy authorized by the voters on 1.00 $ 292,455 11/03/87 for a continuing period of time Fire Fund 1989: Levy authorized by the voters on 11/07/89 for a continuing period of time 2.50 $ 736,281 Fire & EMS Fund 1985: Levy authorized by the voters on 1.00 $ 285,098 11/05/85 for a continuing period of time Fire & EMS Fund 2006: Levy authorized by the voters on 1.50 $ 464.617 11/08/11 for a period of 5 years Police Fund 1980: Levy authorized by the voters on 1.30 $ 360,284 11/04/80 for a continuing period of time Police Fund 1988: Levy authorized by the voters on 1.50 $ 434,259 11/08/88 for a continuing period of time Road Fund 1991: Levy authorized by the voters on 0.75 $ 219,437 11/05/91 for a continuing period of time TOTALS 11.80 $ 3,433,902 And be it further resolved, that the Clerk/Fiscal Officer of said Board of Trustees certify a copy of this Resolution to the County Auditor of said County. A motion by Mrs. Seddelmeyer to approve Resolution #95-15 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, Yes Mrs. Seddelmeyer, yes

Resolution # 96-15      Amend Current Appropriations

  BE IT HEREBY RESOLVED, the Shawnee Township Board of Trustees hereby approves amending current appropriations as follows: Line Item 2041-410-323-0000 Repairs & Maintenance Increase $7,000.00, 2041-410-360-0000 Contracted Services Increase $2,000.00, 2041-410-430-0000 Small Tools & Equip Increase $3,000.00 , 2041-760-720-0000 Buildings Increase $16,488.93, (To record the change in available funds for remaining balance deposited in Cemetery Fund) Line Item 1000-130-190-0000 Salaries (Zoning) Increase $6,600.00, 1000-130-211-0000 OPERS Increase $924.00, 1000-130-213-0000 Medicare Increase $99.00 (Supplement Zoning Line Items), 2905-230-100-0000 Salaries (EMS) Increase $15,000.00, 2905-230-213-0000 Medicare Increase $217.50 , 2905-230-215-0000 OP&F Increase $3,600.00, 2905-230-420-0000 Operating Supplies Decrease $ 15,000.00, 2905-230-490-0000 Other Supplies & Materials Decrease $3,817.50 (Supplement EMS Line Items). A motion by Mrs. Seddelmeyer to approve Resolution #96-15 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, Yes Mrs. Seddelmeyer, yes

Resolution #97-15       Change Fund for Wages-B. Bailey

  BE IT HEREBY RESOLVED, the Shawnee Township Board of Trustees hereby approves paying wages for Firefighter/Paramedic Brian Bailey out of the Fire Dept. Fund instead of the EMS Fund, effective the pay period beginning August 9, 2015. A motion by Mrs. Seddelmeyer to approve Resolution #97-15 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, Yes Mrs. Seddelmeyer, yes

Resolution # 98-15       Extension of Project Completion Deadline for Ft. Shawnee Industrial Dr. Project

 BE IT RESOLVED that the Shawnee Township Board of Trustees hereby extends the project completion deadline for the Ft. Shawnee Industrial Drive project to August 31, 2015 due to inclement weather throughout the project period. Thereafter, the penalty clause shall become effective. FURTHER, the original project date of completion was August 12, 2015 and as reported by Shawnee Township’s project manager, Ron Parr, there were approximately 21 days of inclement weather that delayed completion of the project. Attached hereto is the project manager’s preliminary punch list as of August 19, 2015 of the remaining items to be completed by August 31, 2015 for the project. A motion by Mrs. Seddelmeyer to approve Resolution #98-15, as amended to change the original project date of August 12th to July 31st, was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, Yes Mrs. Seddelmeyer, yes

Resolution # 99-15      Wage Increase for Police Officer Ben Trowbridge

BE IT RESOLVED that the Shawnee Township Board of Trustees authorizes a wage increase for Police Officer Ben Trowbridge. Mr. Trowbridge’s wage shall be increased .50 cents per hour. A motion by Mrs. Seddelmeyer to approve Resolution #99-15 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, Yes Mrs. Seddelmeyer, yes

Resolution # 100-15      Appointment of Justin Cloud as Full-time Firefighter/Paramedic

WHEREAS, there has become a need to hire a Full-time Firefighter/Paramedic for the Shawnee Township Fire Department, and; WHEREAS, interviews were conducted with the selected applicants, and; WHEREAS, Justin Cloud was selected as the best candidate to fulfill the needs of the Shawnee Township Fire Department as a Full-time Firefighter/Paramedic, and; NOW THEREFORE BE IT RESOLVED, that the Shawnee Township Board of Trustees hereby appoints Justin Cloud to the position of Full-time Firefighter/paramedic for the Shawnee Township Fire Department effective September 9, 2015. Mr. Cloud’s wages and benefits shall be in accordance with the current Contract between the IAFF 2550 and the Shawnee Township Board of Trustees and/or any applicable Articles of the Shawnee Township Personnel Policy and Procedure Manual. A motion by Mrs. Seddelmeyer to approve Resolution #100-15 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, Yes Mrs. Seddelmeyer, yes

DEPARTMENTAL BUSINESS

Fire Department

Discussion: • Fire Dept. at Allen Co. Fair • Ashland Chemical Building o Adding middle building to connect two main bldgs. (Lathe, Work Shop) o Federal Guidelines and Fire-Safety Codes (O.R.C . 705.3)

Police Department

Discussion: • Hiring of part-timers (Background checks)

Road Department

Discussion: • Claim for damaged mower filed with PERSO (Deductible) • Chip-n-Seal at Round-a-Bout. Trustees would have liked to have seen the state extend blacktop paving instead of the chip-and-seal.

Zoning Department

Discussion: • 1845 W. Breese Rd. • App from Dick Stewart (Construction Co.) • Pond View staked out • Bollinger-fix fencing • Certified letters sent for mowing of properties

Cemetery

Discussion: • Auditor of State several requests for cemetery records to do final audit • Trent Barnhill to do some work at cemetery

COMMUNICATIONS 1. Bike Rodeo, Sat. Sept. 12th, 10-12, at St. Gerards 2. Task Force, Aug. 17th Meeting-Foreign Military. Next meeting Sept. 21st. 3. Sunoco Pipeline-Change work order for Ft. Shawnee Industrial Dr.

BILLS

Mrs. Seddelmeyer motioned the board approve paying the bills by resolution, Mr. Holly seconded, and the motion carried 3-0. Roll call: Mr. Belton (yes) Mr. Holly (yes) Mrs. Seddelmeyer (yes)

Adjournment

With no further business to be brought before the Board of Trustees, Mrs. Seddelmeyer motioned the meeting adjourn, Mr. Holly seconded, and the motion carried 3-0. Meeting adjourned at 11:23 a.m.