Minutes of Meeting, June 8, 2015

June 8, 2015

On June 8, 2015, the Shawnee Township Board of Trustees held a Regular Board Meeting at the Shawnee Township Administration Building, 2530 Fort Amanda Rd., Lima, Ohio. Chairperson Dave Belton called the meeting to order at 7:00PM. A brief moment of silence was followed by the Pledge of Allegiance. Roll call indicated those present as follows: Chairperson Dave Belton, Trustee Chris Seddelmeyer, Vice-Chair Russ Holly, Fiscal Officer Stephanie Hoffer, Police Chief Mike Keith, Zoning Inspector Mark Bishop, Legal Advisor Clay Balyeat, Fire Chief Todd Truesdale, and Road Supt. Howard Gray.

APPROVAL OF THE MINUTES

Mr. Holly made a motion to approve the Minutes of the Regular Meeting held May 26, 2015, Mr. Belton seconded, and the motion carried 2-0.

FISCAL OFFICER’S REPORT

Financial Reports for May 2015 were submitted to the Board of Trustees and Departments. Mr. Holly made a motion to table the financials, Mrs. Seddelmeyer seconded.

Discussion: • Fund balances and appropriations are good status. Checking reconciled. • Appropriations for beginning balance of $40,000 for Cemetery Fund • Appropriations for Fort Shawnee Industrial Dr. Project Manager salary and other General Labor • Reimbursement from state grant for Ft. Industrial Dr. Project • Renewal of 5 yr. Police Levy • Prepare 2016 Budget to submit to county by July 20th

  LEGAL ADVISOR

Discussion: • Properties for Demolition o Waiting on legal description o Filing suit in both cases this week o Appeal process to Board of Health Privilege of the Floor: Attorney Matt Huffman, Lima OH Re: Riverwalk • Owner approved plans for building Condominiums (Single Family Units) • Permits required by Township • Review plans for fire and safety vehicle access • Township to take action in regards to changes in the original PUD

Privilege of the Floor: Harry Baber, 3301 S. Dixie Hwy., Lima, OH Mr. Baber submitted an estimate of $5,365 from Hume Supply for repairs to his driveway due to water flooding on his property, requesting finding in his favor for corrective action. (Estimate Attached) Trustees asked that a meeting be scheduled with Twp. Attorney Clay Balyeat, Mr. Baber, Mr. Baber’s neighbor Tom Stewart, and Zoning Inspector Mark Bishop to possibly come to some agreement.

TRUSTEES BUSINESS

Resolution # 61-15      Adopt Appropriations for the Cemetery Fund

Whereas, the Township Trustees received deposit of $40,000 from the former Shawnee Township Cemetery; and, Whereas, the Township Trustees have received full control and are the guardians of the Shawnee Cemetery; Therefore be it hereby resolved, the Shawnee Township Board of Trustees approves of the following appropriations for Shawnee Township Cemetery Fund: Cemetery Fund Amount 2041-410-190-0000 Salaries $20,000 2041-410-211-0000 OPERS $ 2,800 2041-410-213-0000 Medicare $ 300 2041-410-230-0000 Workers Comp $ 700 2041-410-323-0000 Repairs & Maintenance $ 7,000 2041-410-350-0000 Utilities $ 700 2041-410-360-0000 Contracted Services $ 4,500 2041-410-381-0000 Property/Liability Insurance $ 2,000 2041-410-420-0000 Operating Supplies $ 2,000 A motion by Mrs. Seddelmeyer to approve Resolution #61-15 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, Yes Mrs. Seddelmeyer, yes

Resolution # 62-15      Amend Current Appropriations

Be it hereby resolved, the Shawnee Township Board of Trustees approves adjusting current appropriations for Shawnee Township as follows: Line Item: Amount 1000-110-112-0000 Salaries-Trustee’s Staff Increase $20,000.00 1000-760-740-1200 Machinery, Equip & Furniture Decrease $20,000.00 2031-330-190-2200 General Labor Road Dept. Increase $10,000.00 2031-330-211-0000 OPERS Increase $ 1,400.00 2013-330-213-0000 Medicare Increase $ 150.00 2031-760-740-0000 Machinery, Equip & Furniture Decrease $10,000.00 (Salaries for Fort Shawnee Industrial Dr. Project and Other General Labor) A motion by Mrs. Seddelmeyer to approve Resolution #62-15 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, Yes Mrs. Seddelmeyer, yes

Resolution # 63-15       Authorization to Hire Part-time Seasonal Employee – Alex Lehman

Be it resolved, the Shawnee Township Board of Trustees hereby authorizes the hiring of Alex Lehman as a Part-time Seasonal Employee to be effective June 8, 2015 under the direction of the Shawnee Township Board of Trustees and the Road Superintendent. Further, the position shall be an AT-Will position with a salary of $10.00 per hour, not to exceed 39 hours per week. This position shall be regulated by the Shawnee Township Personnel Policy and Procedure Manual. A motion by Mrs. Seddelmeyer to approve Resolution #63-15 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, Yes Mrs. Seddelmeyer, yes

Resolution # 64-15      Authorization to Hire Part-time Seasonal Employee – Janson McCormick

Be it resolved, the Shawnee Township Board of Trustees hereby authorizes the hiring of Jason McCormick as a Part-time Seasonal Employee to be effective June 9, 2015 under the direction of the Shawnee Township Board of Trustees and the Road Superintendent. Further, the position shall be an AT-Will position with a salary of $10.00 per hour, not to exceed 39 hours per week. This position shall be regulated by the Shawnee Township Personnel Policy and Procedure Manual. A motion by Mrs. Seddelmeyer to approve Resolution #64-15 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, Yes Mrs. Seddelmeyer, yes

Resolution # 65-15      Authorization to Hire Part-time Seasonal Employee – Zach Kaplan

Be it resolved, the Shawnee Township Board of Trustees hereby authorizes the hiring of Zach Kaplan as a Part-time Seasonal Employee to be effective June 9, 2015 under the direction of the Shawnee Township Board of Trustees and the Road Superintendent. Further, the position shall be an AT-Will position with a salary of $10.00 per hour, not to exceed 39 hours per week. This position shall be regulated by the Shawnee Township Personnel Policy and Procedure Manual. A motion by Mrs. Seddelmeyer to approve Resolution #65-15 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, Yes Mrs. Seddelmeyer, yes

Resolution # 66-15      Employment Contract for Jewlene Gause Interim/Part-time Dispatcher

Be it hereby resolved, The Shawnee Township Board of Trustees authorizes the continued employment of Jewlene Gause as an Interim/Part-time Dispatcher effective June 7, 2015; Further, Mrs. Gause’s employment with Shawnee Township will be in accordance with the Township’s Personnel Policy and Procedure Manual and not exceed a 6 month period beginning June 7, 2015, and end no later than December 6, 2015, and reviewed in 6 month periods thereafter; and, she shall be paid an hourly rate of $16.13 per/hr. A motion by Mrs. Seddelmeyer to approve Resolution #66-15 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, Yes Mrs. Seddelmeyer, yes

DEPARTMENTAL BUSINESS

Fire Department

The Monthly Activity Report May 2015 for the Fire Department, as submitted by Fire Chief Truesdale, was reviewed by the Board. Mr. Holly motioned for approval of the report, Mrs. Seddelmeyer seconded, and the motion carried 3-0. The report is attached and made part of these minutes. Discussion: • Calls still up from last year. (65% EMS) • Hydrant repairs • Family members requests and HIPPA Laws • Finance Committee-State Budget-TPPT Reimbursements (HB 153)

Police Department

The Monthly Activity Report for May 2015 for the Police Department, as submitted by Police Chief Keith, was reviewed by the Board. Mr. Holly motioned for approval of the report, Mrs. Seddelmeyer seconded, and the motion carried 3-0. The report is attached and made part of these minutes.

Discussion: • Over 600 calls this month. Up from last year. • Completed training requirements • Auctioned 2 used police cars

Road Department

  The Monthly Activity Report for May 2015 for the Road Department, as submitted by Road Supt. Howard Gray, was reviewed by the Board. Mr. Holly motioned for approval of the report, Mrs. Seddelmeyer seconded, and the motion carried 3-0. The report is attached and made part of these minutes.

Discussion: • Purchase of stone from Twp. Ridge Quarry o Aggregate better stone. With slurry seal makes good pave. • Legislative Alert: An $11.5 Million Settlement. Morton Salt Inc. and Cargill allegedly conspired with each other, causing state and local governments to pay higher prices on the rock salt used to keep roads, highways and bridges clear of ice. (2008-2010) Ohio Attorney General filed lawsuit on March 21, 2012. Local government entities will be contacted by the Attorney General’s Office to submit document of purchases made from either of the companies in order to seek recovery

Zoning Department

The Monthly Activity Report for the Zoning Department, as submitted by Zoning Inspector Mark Bishop, was reviewed by the Board. Mr. Holly motioned for approval of the report, Mrs. Seddelmeyer seconded, and the motion carried 3-0. The report is attached and made part of these minutes.

Discussion: • Zoning Permit Applications o Setbacks at Pochohantas • Demolitions o 3214 Greens • Grass/Vegetation Complaints o Cert. Letters sent to various residents o Various lawns mowed • On Going Zoning Matters o Applewood PUD-Trustees to review proposal o Parcel Changes to go before Zoning Commission

COMMUNICATIONS  1. Ohio Representative Bob Cupp -TPPT and Commercial Activity Tax 2. Round-a-Bout Project. (Road closures) 3. US Senator Sharrod Brown – Pension Offset Windfall Elimination Provisions of the Social Security Act  First Energy-Transmission Rate 4. Ottawa River Coalition Bi-Monthly meeting held May 28th.

BILLS

Mr. Holly motioned the board approve paying the bills by resolution, Mrs. Seddelmeyer seconded, and the motion carried 3-0. Roll call: Mr. Belton (yes) Mr. Holly (yes) Mrs. Seddelmeyer (yes)

Adjournment

With no further business to be brought before the Board of Trustees, Mrs. Seddelmeyer motioned the meeting adjourn, Mr. Holly seconded, and the motion carried 3-0. Meeting adjourned at 7:57 p.m.