Minutes of Meeting Jan 26, 2015

SHAWNEE TOWNSHIP

BOARD OF TRUSTEES MEETING

January 26, 2015

On January 26, 2015, the Shawnee Township Board of Trustees met at the Shawnee Township Administration Building, 2530 Fort Amanda Rd., Lima, Ohio. Chairman Belton called the meeting to order at 10:00 a.m. Roll call indicated those present as follows: Trustee David Belton, Trustee Russ Holly, Trustee Chris Seddelmeyer, Chief Mike Keith, Chief Todd Truesdale, Zoning Inspector Mark Bishop, Administrative Assistant Missy Van Meter and Attorney Clay Balyeat. Fiscal Officer Stephanie Hoffer and Superintendent Howard Gray were absent.

Mrs. Seddelmeyer made a motion for the Board to accept the Minutes of the Regular Meeting of January 12, 2015, Mr. Holly seconded the motion. Motion passed 3-0.

FISCAL OFFICER: Nothing to Report

LEGAL ADVISOR:

Discussion about Cemetery Board (Joe Hicks was attendance) and reply of the State Auditor regarding the Township taking over certain aspects of the Cemetery.

Discussion regarding the property and liens on 3214 Greens Road.

Trustee Holly made a motion to amend the agenda to hold the Volunteer Fire Fighter’s Dependent Fund Board meeting. Trustee Seddelmeyer seconded the motion. Trustee Holly made a motion to recess the regular meeting of the Board to hold the Volunteer Fire Fighter’s Dependent Fund 2015 Annual Election of Board Members. Trustee Seddelmeyer seconded the motion. Trustee Holly made a motion to return to the regular meeting of the Board of Trustees at 10:26 a.m. Trustee Seddelmeyer seconded the motion.

POF: Beth Siebert of the Ottawa River Coalition discussed the Membership of the Coalition, and presented a Memorandum of Understanding with the Allen Soil and Water Conservation District for the MS4 Stormwater administration. The Township will review the MOU and present it as a Resolution at the February 9, 2015 meeting.

TRUSTEES BUSINESS:

RESOLUTION 02-15      Amendment of the 2015 Appropriations – Tabled from 1/12/15

Mrs. Seddelmeyer motioned for approval, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Yes

RESOLUTION 11-15      Reallocation of Appropriations

Mrs. Seddelmeyer motioned for approval, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Yes

RESOLUTION 12-15      Pay Increase for Trent Barnhill -Maintenance

BE IT HEREBY RESOLVED that the Shawnee Township Board of Trustees authorizes an increase in hourly pay for Trent Barnhill - Maintenance/Janitorial. Mr. Barnhill’s hourly wage will increase to $12.00 per hour and will become effective on January 25, 2015. Mrs. Seddelmeyer motioned for approval, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Yes

RESOLUTION 13-15       Approval of Contract Amendments with LJB for Ft. Shawnee Industrial Drive Project

WHEREAS the Shawnee Township Board of Trustees passed Resolution 116-14 accepting the contract with LJB Inc., Miamisburg, Ohio, to provide the Engineering Services for the Ft. Shawnee Industrial Drive Project, and; WHEREAS an adjustment was necessary in the previous contract to fulfill the needs of the project due to additional engineering regarding pipelines, and; NOW THEREFORE BE IT RESOLVED that the Shawnee Township Board of Trustees accepts the amendments to the project pricing as attached hereto. Mrs. Seddelmeyer motioned for approval, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Yes

RESOLUTION 14-15      Ending of FMLA – Travis Hackworth

WHEREAS the Shawnee Township Board of Trustees passed Resolution 5-15 on January 12, 2015 allowing Family Medical Leave for Police Officer Travis Hackworth beginning January 7, 2015 in accordance with the Family Medical Leave Act, and; NOW THEREFORE BE IT RESOLVED that Mr. Hackworth returned to full duty on January 22, 2015, ending his FMLA. Mrs. Seddelmeyer motioned for approval, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Yes

  DEPARTMENT BUSINESS:

Fire: • Nothing to Report

Police:

• Commendation to all the guys for doing a great job during the increased work load

Roads: • Nothing to Report

Zoning:

• Draft on Property Maintenance Code • Draft on Recommended Fee Schedule changes • Discussion on pending permits • Discussion on Clarence Jones violations and action

COMMUNICATIONS:

• Allen Water District submitted minutes for the December 17, 2014 meeting • Information on the Winter Conference • Jay Begg attended the meeting to request the approval of an increase of $500.00 for the AEDG Partnership. • Reminder of Bid Openings for 2015 Farming of the Township property on Zurmehly Road. Opening bids at 8:00 p.m. tonight (1/26/14)

BILLS:

Mrs. Seddelmeyer motioned that the board approve paying the bills by resolution, Mr. Holly seconded, and the motion was passed 3-0. Roll call: Mr. Belton (yes) Mr. Holly (yes) Mrs. Seddelmeyer (yes)

Adjournment.

 With no further business to be brought before the Board of Trustees, Mrs. Seddelmeyer motioned for adjournment, Trustee Holly seconded and the motion carried 3-0. Meeting adjourned 11:16 a.m. Board of Trustees Regular Meeting held January 26, 2015