Minutes of Meeting, June 22, 2015

BOARD OF TRUSTEES MEETING

On June 22, 2015, the Shawnee Township Board of Trustees held a Regular Board Meeting at the Shawnee Township Administration Building, 2530 Fort Amanda Rd., Lima, Ohio. Chairperson Dave Belton called the meeting to order at 10:00a.m. A brief moment of silence was followed by the Pledge of Allegiance. Roll call indicated those present as follows: Chairperson Dave Belton, Trustee Chris Seddelmeyer, Vice-Chair Russ Holly, Fiscal Officer Stephanie Hoffer, Police Chief Mike Keith, Road Supt. Howard Gray and Zoning Inspector Mark Bishop. Legal Advisor Clay Balyeat arrived at 10:15am and Fire Chief Todd Truesdale arrived at 10:25am.

APPROVAL OF THE MINUTES Mrs. Seddelmeyer made a motion to approve the Minutes of the Regular Meeting held June 8, 2015, Mr. Holly seconded, and the motion carried 3-0.

FISCAL OFFICER’S REPORT Financial Reports for May 2015 were submitted to the Board of Trustees and Departments. Mrs. Seddelmeyer made a motion to approve the financials, Mr. Holly seconded, motion carried 3-0. Discussion: • Fund balances and appropriations are good status. • Received Rollback & Homestead • Public Notice was placed in the Lima News on June 19 for Budget Hearing • Resolution 68-15: Increase Appropriations in the Fire Dept. to purchase new cutters from Howell Rescue ($13,450)

LEGAL ADVISOR Discussion: • Privilege of the Floor: Harry Baber, 3301 S. Dixie Hwy., Lima, OH 45804. Mr. Baber was not present at this evening’s meeting but the letter he presented to the Township Trustees in regards to a water drainage issue on his property was read by Mr. Belton. (Letter attached) Discussion: 1. Pond on neighbor’s property. 2. Neighbor, Tom Stewart in violation of zoning regulations per Attorney Clay Balyeat. (Mound and flow of water) 3. Enforce Zoning-Twp. Zoning Inspector to send letter to Mr. Stewart notifying him that he is in violation of Twp. Zoning Regulations and that he has 30 days from the date of letter to comply.

TRUSTEES BUSINESS

Resolution # 67-15      Resolution of Necessity for Levying Tax Exceeding Ten-Mill Limitation

  WHEREAS, the Shawnee Township Board of Trustees have determined that the amount of taxes which may be raised within the ten mill limitation will be insufficient to provide an adequate amount for the necessary current expenses of the Shawnee Township Police Department; and, WHEREAS, a resolution declaring the necessity of levying a tax under the Ohio Revised Code 5705.03 outside the ten-mill limitation must be passed and certified to the Allen County Auditor in order to permit the Board of Trustees of Shawnee Township, Allen County, Ohio to consider the levy of such tax and must request that the county auditor certify to the Board of Trustees of Shawnee Township the total current tax valuation of Shawnee Township Police District, Allen County, Ohio and the dollar amount of revenue that would be generated by the tax; THEREFORE, be it hereby resolved by the Shawnee Township Board of Trustees two-thirds of all members elected thereto concurring, that it is necessary to levy the renewal of an existing two (2.0) mill 5-yr. renewal levy, for the purpose of generating funds to pay the necessary current expenses of the Shawnee Township Police District; which rate is the same as the rate currently in place for said renewal as provided in Revised Code 5705.03, at a rate not exceeding two (2.0)mills for each one dollar of valuation, which amounts to .20 cents ($0.20) for each one hundred dollars ($100.00) of valuation for a period of five (5) years beginning with tax year 2015 and ending in with 2020; and further RESOLVED, that the levy be placed upon the tax lists of the current year commencing January 1, 2015, first due in the calendar year 2016, in compliance with the Ohio Revised Code Section 5705.34 if a majority of the electors voting thereon in favor thereof; and RESOLVED, that the question of such tax levy would then be submitted to the electors of Shawnee Township, Allen County, Ohio, at the election to be held therein on November 3, 2015; and RESOLVED, that the Fiscal Officer is hereby directed to certify a copy of the resolution to the Allen County Auditor and the Board of Elections, Allen County, Ohio. The Board of Trustees of Shawnee Township, Allen County, Ohio, hereby requests that the Allen County Auditor certify to this Board the total current tax valuation of the Shawnee Township Police District, Allen County, Ohio, and the dollar amount of revenue that would be generated by (2.0) mills if approved by the electors. Shawnee Township Board of Trustees finds and determines that all formal actions relative to the passage of this resolution were taken in an open meeting and that all deliberations of the Trustees which resulted in the passage of this Resolution were taken in meetings open to the public, in full compliance with all the legal requirements including Section 121.22 of the Ohio Revised Code. A motion by Mrs. Seddelmeyer to approve Resolution #67-15 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, Yes Mrs. Seddelmeyer, yes Resolution

# 68-15      Amend Appropriations-Fire Dept.

Be it hereby Resolved, the Shawnee Township Board of Trustees approves of increasing current appropriations for the Fire Dept. as follows: Machinery, Equipment, & Furniture (2111-760-740-0000) Increase $13,450.00. And further, approves of the purchase a C160 & 140 Cutter from Howell Rescue for the Fire Dept. effective 6/10/2015. (Then & Now) A motion by Mrs. Seddelmeyer to approve Resolution #68-15 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, Yes Mrs. Seddelmeyer, yes

Resolution # 69-15       Amend Current Appropriations

  Be it hereby Resolved, the Shawnee Township Board of Trustees approves of amending current appropriations as follows: 2021-330-323-0000 Repairs & Maintenance Decrease $200,000.00, 2021-330-420-0000 Operating Decrease $ 90,000.00, (Budget for carry-over-2016 Gas Tax Fund), 2031-760-740-0000 Machinery & Equipment Decrease $ 70,000.00 (Budget for carry-over -2016 Road & Bridge Fund). A motion by Mrs. Seddelmeyer to approve Resolution #69-15 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, Yes Mrs. Seddelmeyer, yes

Resolution # 70-15      Acceptance of Delta Dental for Employee Dental Benefits

Be it hereby Resolved, that the Shawnee Township Board of Trustees herby accepts the recommendation of the Insurance Committee to accept Delta Dental as the Employee Dental Benefits. Further, the contract with Delta Dental shall be a one (1) year contract and shall be effective July 1, 2015 continuing through June 30, 2016 as attached here to. (July 1st Rates: Single $28.90, Family $87.06). A motion by Mrs. Seddelmeyer to approve Resolution #70-15 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, Yes Mrs. Seddelmeyer, yes

Resolution # 71-15       Authorization for Attorney Clay Balyeat to Proceed with Court Filings on 1408 Southwood Dr.

BE IT RESOLVED, that the Shawnee Township Board of Trustees hereby authorizes Attorney Clay Balyeat to initiate filing with the Allen County Court of Common Pleas, Civil Division for proceedings against the owner, William Patrick Altenbach, of the property at 1408 Southwood Drive as a public nuisance and request demolition to the structure thereupon. A motion by Mrs. Seddelmeyer to approve Resolution #71-15 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, Yes Mrs. Seddelmeyer, yes

Resolution # 72-15      Appointment of Department Heads

BE IT RESOLVED, that the Shawnee Township Board of Trustees hereby appoints the primary Trustee Department Heads for July 1, 2015 through June 30, 2016 as follows: Trustee Belton – Fire and Cemetery, Trustee Holly – Roads and Zoning , Trustee Seddelmeyer – Police and Dispatch. A motion by Mrs. Seddelmeyer to approve Resolution #72-15 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, Yes Mrs. Seddelmeyer, yes

Resolution # 73-15      FMLA-James Jordan Be it hereby resolved, the Shawnee Township Board of Trustees authorizes Road Dept. Worker James Jordan to begin Family Medical Leave on June 25, 2015 in accordance with the Family Medical Leave Act. A motion by Mrs. Seddelmeyer to approve Resolution #73-15 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, yes Mr. Holly, Yes Mrs. Seddelmeyer, yes

DEPARTMENTAL BUSINESS

Fire Department Discussion: • Fire at Elmwood School. o Not sure of cause (Electrical?) ,Water main break, Weak power back-up o Clean-up o Emergency Services from Delphos. Determining case this afternoon. Assistance from other Fire Depts. American Twp., Lima, Cridersville • E-mail to D. Stimmel, Eastside Insurance. Re: Driving record (Personnel Issue) • Hydrant Maintenance-Three weeks behind due to rain

Police Department Discussion: • State Budget-TPPT Reimbursements through Commercial Activity Tax (CAT). Continue to hold Twps. harmless if reimbursements are over 2% of estimated revenue. o Keep in touch with local representatives o Having Local Government Representatives on State Budget Committee.

Road Department Discussion: • Water receding from recent storm o Hume Rd area still flooded o Catch water basins blocked • Remove large tree in cemetery • High winds, possible storm this evening • Brush pick-up and mowing when back to regular schedule • County paving and repair of pot holes on Shawnee Rd • New curbs in at Fort Shawnee Industrial Dr.

Zoning Department Discussion: • Zoning Permit Applications o Pochohantas – Stop Work Orders o Redbud-addressed o Putters-mowed o Jo Jean –sent 2nd letter to mow o Sands-mowed • Applewood PUD approved by Lima/Allen County Regional Planning Commission o Appendix A-Original Plat, Appendix B-Fencing • Husky Corp. o Plans for new building • DDC Public Meeting, June 29, at 6 PM o RHI &II (350 parcels agricultural to residential) o Presenting to Shawnee Twp. Trustees on July 13th

 Cemetery- Cemetery Supt. Joe Hicks presented the Twp. Board of Trustees the Income Report and Minutes of the Shawnee Twp. Cemetery Advisory Committee Meeting for May. Mr. Holly motioned the Board approve the monthly report and minutes, Mrs. Seddelmeyer seconded, and the motion carried. Discussion: • New water pump installed. Needs switch. • Rain caused delay in mowing • Funerals picking up • Legal aspects involved in purchasing a new mausoleum for the cemetery. • County Sewer-Appraise value of land lost. Construction of pathway. • Next Cemetery Advisory Committee Meeting-July 21st at 5:30pm

 COMMUNICATIONS 

1. Township no longer accepting paper & cardboard for recycling. (Sign: Residents are not to put trash in Twp. trash bin) 2.Thank you letter from M. Lentz to Officer Jeremy Shellenbarger for stopping and helping with bike chain.  3. Allen County Ag Hall of Fame 2015 Banquet, 6 pm, Tues. July 14th, at Old Barn Out Back 4.Open House-Allen Co. Engineer Tim Piper Retirement., Mon. July 27, 2-4pm

BILLS Mrs. Seddelmeyer motioned the board approve paying the bills by resolution, Mr. Holly seconded, and the motion carried 3-0. Roll call: Mr. Belton (yes) Mr. Holly (yes) Mrs. Seddelmeyer (yes) Adjournment With no further business to be brought before the Board of Trustees, Mrs. Seddelmeyer motioned the meeting adjourn, Mr. Holly seconded, and the motion carried 3-0. Meeting adjourned at 11:20 a.m.