Minutes of Meeting, Feb. 24

SHAWNEE TOWNSHIP

BOARD OF TRUSTEES MEETING February 24, 2014 On February 24, 2014, the Shawnee Township Board of Trustees met at the Shawnee Township Administration Building, 2530 Fort Amanda Rd., Lima, Ohio. Chairman Chris Seddelmeyer called the meeting to order at 10:00 a.m. Roll call indicated those present as follows: Chairperson Chris Seddelmeyer, Trustee Russ Holly, Trustee David Belton, Chief Mike Keith, Superintendent Howard Gray, Zoning Inspector Hile, Attorney Clay Balyeat and Administrative Assistant Missy Van Meter. Chief Todd Truesdale and Fiscal Officer Stephanie Hoffer were absent. Mr. Belton made a motion for the Board to approve the Minutes of the Regular Meeting of January 27, 2014, Mr. Holly seconded, and the motion was carried 2-0. Mrs. Seddelmeyer abstained as she did not attend the January 27, 2014 meeting. Mr. Belton made a motion for the Board to approve the Minutes of the Regular Meeting of February 10, 2014, Mr. Holly seconded, and the motion was carried 3-0. FISCAL OFFICER: Mr. Holly made a motion for the Board to approve the Financial Report for January 2014, Mr. Belton seconded, and the motion was carried 3-0. LEGAL ADVISOR: Nothing to report PRIVILAGE OF THE FLOOR: Dallie Thomas, 8440 Amherst Road, Waynesfield, Ohio Ms. Thomas addressed the board regarding road conditions in the Spyker Subdivision. She stated that the roads need repaved. She discussed the amount of taxes that she has paid on her rental units in the past. She also, stated that she would like to have the entrance to the neighborhood widened. Mr. Holly explained that those tax dollars were paid to the former Village and not to the Township. He also explained how taxes are broken down and divided with the majority of the monies going to the school systems and very little going to the Road Department. Mr. Holly stated that the neighborhood would not be eligible for paving as there are areas that are in worse condition, however a chip seal would be considered to extend the life of the roads after the entire Township is reviewed for the 2014 Road Program comparing the conditions to the other roadways. Mr. Holly and Mr. Belton explained that the chip seal method preserves the roads and lasts almost as long as a complete paving job but for much less money. Mr. Belton described how his neighborhood was chip sealed and explained that it is holding up and working out nicely. There was also a discussion about the curbs and gutters in the neighborhood and the expense that would be required to grind the road down to the level of the curbs and the cost of repairing them. The Board stated that chip seal will be used in most areas in the Township due to paving costs. Mr. Holly advised Ms. Thomas to contact the County regarding the width of the ingress and regress. Chris Graham, 140 Blackhawk, Lima, Ohio Ms. Graham stated that she would like to have the roads paved and repaired. Ms. Graham commented as to filling of potholes, stating that the road department is taking care of them very quickly. The Board thanked everyone for attending and commenting. TRUSTEES BUSINESS: RESOLUTION 20-14 Ending of FMLA – Mike Smith WHEREAS the Shawnee Township Board of Trustees passed Resolution 16-14 on February 10, 2014 allowing Family Medical Leave for Firefighter Mike Smith beginning February 7, 2014 in accordance with the Family Medical Leave Act, and; NOW THEREFORE BE IT RESOLVED that Mr. Smith returned to full duty on February 18, 2014, ending his FMLA. Mr. Belton motioned for approval, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Yes RESOLUTION 21-14 Ending of FMLA – Missy VanMeter WHEREAS the Shawnee Township Board of Trustees passed Resolution 18-14 on February 10, 2014 allowing Family Medical Leave for Missy Van Meter beginning February 3, 2014 in accordance with the Family Medical Leave Act, and; NOW THEREFORE BE IT RESOLVED that Ms. Van Meter returned to full duty on February 14, 2014, ending her FMLA. Mr. Belton motioned for approval, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Yes RESOLUTION 22-14 Ending of FMLA- Joe Lafferty WHEREAS the Shawnee Township Board of Trustees passed Resolution 15-14 on February 10, 2014 allowing Family Medical Leave for Firefighter Joe Lafferty beginning February 1, 2014 in accordance with the Family Medical Leave Act, and; NOW THEREFORE BE IT RESOLVED that Mr. Lafferty returned to full duty on February 14, 2014, ending his FMLA. Mr. Belton motioned for approval, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Yes RESOLUTION 23-14 Ending of FMLA- Matt Briggs WHEREAS the Shawnee Township Board of Trustees passed Resolution 143-13 on December 30, 2013 allowing Family Medical Leave for Firefighter Matt Briggs beginning December 18, 2013 in accordance with the Family Medical Leave Act, and; NOW THEREFORE BE IT RESOLVED that Mr. Briggs returned to duty on February 20, 2014, ending his FMLA. Mr. Belton motioned for approval, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Yes RESOLUTION 24-14 Agreement between Shawnee Township and Allen Water and Soil Conservation District for MS4 Stormwater Administration BE IT RESOLVED that the Shawnee Township Board of Trustees hereby accepts the agreement between Shawnee Township and the Allen Soil and Water Conservation District for the 2014 year as attached hereto. Mr. Belton motioned for approval, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Yes RESOLUTION 25-14 Authorization to Purchase Police Vehicles WHEREAS there is a need to replace various Township Police Vehicles, and BE IT RESOLVED that the Shawnee Township Board of Trustees hereby authorizes Chief Mike Keith to purchase the following vehicles through Statewide Ford Lincoln at state bid pricing. See Attached. Mr. Belton motioned for approval, Mr. Holly seconded, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Yes DEPARTMENTAL BUSINESS: Fire Department Discussion: • Absent Police Department Discussion: • Detectives have been very busy. They have been recovering many stolen goods! • Grant for cruiser cameras Road Department Discussion: • Submitted monthly report • Repairs on vehicles • OT hours 90-92 hrs. per road worker to this point Zoning Department Discussion: • Submitted report • Variances for HCF and Apollo • 1 Transient vendor permit COMMUNICATIONS: • NWOSWD Grant for Clean-up day • Update on Roundabout • Discussion on Conference information • Discussion on Website training BILLS: Mr. Belton motioned that the board approve paying the bills by resolution, Mr. Holly seconded, and the motion was passed 3-0. Roll call: Mr. Belton (yes) Mr. Holly (yes) Mrs. Seddelmeyer (yes) Adjournment With no further business to be brought before the Board of Trustees, Mr. Holly motioned for adjournment, Mr. Belton seconded and the motion carried 3-0. Meeting adjourned. Board of Trustees Regular Meeting held February 24, 2014