Minutes fof Meeting May 27, 2014

SHAWNEE TOWNSHIP

BOARD OF TRUSTEES MEETING May 27, 2014 On May 27, 2014, the Shawnee Township Board of Trustees met at the Shawnee Township Administration Building, 2530 Fort Amanda Rd., Lima, Ohio. Vice Chairman Belton called the meeting to order at 10:00 a.m. Roll call indicated those present as follows: Trustee Russ Holly, Trustee David Belton, Chief Mike Keith, Superintendent Howard Gray, Attorney Clay Balyeat, Zoning Inspector Hile and Administrative Assistant Missy Van Meter. Chairperson Chris Seddelmeyer, Chief Todd Truesdale and Fiscal Officer Stephanie Hoffer were absent. Mr. Holly made a motion for the Board to approve the Minutes of the Regular Meeting of April 28, 2014, Mrs. Belton, and the motion was carried 2-0. Trustee Holly made a motion to Table the May 12 Minutes of the Regular Meeting. Trustee Belton seconded the motion. Motion passed 2-0 FISCAL OFFICER: Trustee Holly made a motion to accept the April 2014 Financial Report as presented. Trustee Belton seconded the motion. Motion passed 2-0 LEGAL ADVISOR: Discussion on the Annexation issue being a moot-point, as there is no reason to reopen the annexation contract. Discussion on Ft. Shawnee Industrial Drive and the plans by Lima Growth Development Group for private donation to construct curbs and gutters. TRUSTEES BUSINESS: RESOLUTION 47-14 Amend Appropriations BE IT HEREBY RESOLVED the Shawnee Township Board of Trustees approves the following allocations: Line Item: (Effective 5/8/14) 1000-110-490-0102 T-Shirt Fund Raise Increase $2,000.00 1000-760-740-1200 Mach/Equipment Decrease ($2,000.00) Mr. Holly motioned for approval, Mr. Belton seconded, and the motion carried 2-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Absent RESOLUTION 48-14 Sign-On Bonus as per the I.A.F.F. Labor Union Contract WHEREAS, in Resolution 41-14, dated April 28, 2014, Shawnee Township Trustees accepted the contract between I.A.F.F. Local #2550 and the Shawnee Township Board of Trustees; and, WHEREAS, in Article 35 Compensation, Section 35.1. Wages, of said agreement, wage scales are based on a percentage increase; and, WHEREAS, as mentioned in the article above, effective April 1, 2014, the firefighters shall receive a Sign-On bonus of 1.5% of their base pay. THEREFORE, the Shawnee Township Board of Trustees authorizes a sign-on bonus in lieu of a pay increase as stated in the I.A.F.F. Labor Union Contract. Mr. Holly motioned for approval, Mr. Belton seconded, and the motion carried 2-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Absent RESOLUTION 49-14 Authorization to Participate in OPEC-HC BE IT RESOLVED that the Shawnee Township Board of Trustees hereby accepts the recommendation of the Shawnee Township Insurance Cost Containment Committee to participate in the Ohio Public Entity Consortium Healthcare Cooperative (OPEC-HC). FURTHER the participation in the OPEC-HC will be effective July 1, 2014 at the benefit levels and cost structure as presented in the attached proposal. Shawnee Township authorizes Trustee Russ Holly to act as our Representative for the OPEC-HC and execute any paperwork, proposals and/or documents. Mr. Holly motioned for approval, Mr. Belton seconded, and the motion carried 2-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Absent RESOLUTION 50-14 Authorization to Hire Part-time Seasonal Road Worker - Gleason BE IT RESOLVED that the Shawnee Township Board of Trustees hereby authorizes the hiring of Andrew Gleason as a Part-time Seasonal Road Worker to be effective May 28, 2014 under the direction of the Shawnee Township Board of Trustees and the Road Superintendent. FURTHER the position shall be an At-Will position with a salary of $10.00 per hour, not to exceed 28 hours per week. This position shall be regulated by the Shawnee Township Personnel Policy and Procedure Manual. Mr. Holly motioned for approval, Mr. Belton seconded, and the motion carried 2-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Absent RESOLUTION 51-14 Authorization to Hire Part-time Seasonal Road Worker - Newland BE IT RESOLVED that the Shawnee Township Board of Trustees hereby authorizes the hiring of Keenan Newland as a Part-time Seasonal Road Worker to be effective May 28, 2014 under the direction of the Shawnee Township Board of Trustees and the Road Superintendent. FURTHER the position shall be an At-Will position with a salary of $10.00 per hour, not to exceed 28 hours per week. This position shall be regulated by the Shawnee Township Personnel Policy and Procedure Manual. Mr. Holly motioned for approval, Mr. Belton seconded, and the motion carried 2-0. Roll Call: Mr. Belton, No Mr. Holly, No Mrs. Seddelmeyer, Absent Let it be noted that Mr. Newland has accepted another position that will not allow him to accept seasonal help with Shawnee Township. RESOLUTION 52-14 Appointment of Roger Bice to Auxiliary Police Officer BE IT RESOLVED that the Shawnee Township Board of Trustees hereby appoints Roger Bice to the position of Shawnee Township Auxiliary Police Officer effective May 23, 2014. Mr. Holly motioned for approval, Mr. Belton seconded, and the motion carried 2-0. Roll Call: Mr. Belton, Yes Mr. Holly, Yes Mrs. Seddelmeyer, Absent DEPARTMENT BUSINESS: Fire: • Nothing to report Police: • June 1, 2014 Adam Hoehn will begin duties as Sergeant, Ben Altenbach will go to full-time officer, and Craig Hoffer will retire. Roads: • Tractors having minor adjustments made by Koenig • Work on Crayton sinkhole to begin Wednesday, May 28. • Roundabout to begin June 2 with a completion date August 2015. Zoning • Submitted report for March Trustee Holly made a motion to accept the report as presented. Trustee Belton seconded the motion and the motion passed 2-0. • Meeting scheduled June 9th at 7:00 p.m., for Comprehensive plan and zoning changes. • Discussion on high grass complaints. • Recommending changes in zoning for RV parking and ongoing garage sales (flea markets). COMMUNICATIONs: • Chamber golf outing info • E-waste drop off June 14, 2014 from 9-1 at 815 Shawnee Road • Letter to ODOT regarding the 117/501 intersection project BILLS: Mr. Holly motioned that the board approve paying the bills by resolution, Mr. Belton seconded, and the motion was passed 2-0. Roll call: Mr. Belton (yes) Mr. Holly (yes) Mrs. Seddelmeyer (Absent) Adjournment With no further business to be brought before the Board of Trustees, Mr. Holly motioned for adjournment, Mr. Belton seconded and the motion carried 2-0. Meeting adjourned. Board of Trustees Regular Meeting held May 27, 2014