Minutes of Meeting, April 12, 2014

SHAWNEE TOWNSHIP

BOARD OF TRUSTEES MEETING April 14, 2014 On April 14, 2014, the Shawnee Township Board of Trustees held a Regular Board Meeting at the Shawnee Township Administration Building, 2530 Fort Amanda Rd., Lima, Ohio. Chairperson Chris Seddelmeyer called the meeting to order at 7:30PM. A brief moment of silence was followed by the Pledge of Allegiance. Roll call indicated those present as follows: Chairperson Chris Seddelmeyer, Vice Chairman Dave Belton, Trustee Russ Holly, Fire Chief Todd Truesdale, Legal Advisor Clay Balyeat, Fiscal Officer Stephanie Hoffer, and Police Chief Mike Keith. Zoning Inspector Jim Hile showed up later in the meeting and Road Superintendent Howard Gray was absent. APPROVAL OF THE MINUTES Mr. Belton made a motion for the Board to approve the Minutes of the Regular Board of Trustees Meeting held March 24, 2014, Mrs. Seddelmeyer seconded, and the motion carried 3-0. FISCAL OFFICER’S REPORT Mrs. Hoffer reported the financials for the months of Feb. and March are completed, and that State Auditors were working on Township’s records. She also mentioned the Township received approx. $24,000 from a recent Estate Tax Settlement. LEGAL ADVISOR Mr. Balyeat said he had no report other than he was following up on phone calls. TRUSTEES BUSINESS: Resolution # 34-14 Amend Appropriations-Gas Tax Fund BE IT HEREBY RESOLVED, the Board of Trustees approves amending permanent appropriations in the GAS TAX Fund as follows: 2021-760-740-0000 Machinery, Equipment, Furniture Increase $60,000.00 2021-330-323-0000 Repairs and Maintenance Decrease $60,000.00 (Reallocate purchase of John Deere Tractors (PO#4-2014) to Machinery, Equipment & Furniture) A motion by Mr. Belton to approve of Resolution #34-14 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, yes Mrs. Seddelmeyer, Yes Resolution # 35-14 Certify Available Funds-Health District Whereas, in the Permanent Appropriations for 2013, the Township appropriated $60,000.00 due to the Department of Public Health; And whereas, the Fiscal Officer created a certificate for encumbering $60,000.00 payable to the Health Dept. on 3/28/14; Therefore be it hereby resolved, the Board of Trustees approves of Certificate 83-14 for encumbering the amount of $60,000.00 payable to the Department of Public Health for 2013, and the 1st ½ payment of $32,269.97 on 3/28/14. A motion by Mr. Belton to approve of Resolution #35-14 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, yes Mrs. Seddelmeyer, Yes Resolution # 36-14 Board of Trustees of Shawnee Township, Allen County, Ohio, declares its support for State Issue 1, Renewal of the State Capital Improvements Program on May 6th ballot and urges Ohio voters to cast their votes in support of continuing the infrastructure improvement funding of the Ohio State Capital Improvements Program. The Board of Township Trustees of Shawnee Township, Allen County, Ohio, met in regular session on the 14th day of April, 2014 with the following members present: Ms. Christie Seddelmeyer, Mr. David L. Belton, and Mr. Russell E. Holly. Mr. Belton moved the adoption of the resolution as follows: Whereas, Ohio local communities are in continuing need of support for vital road, bridge, sewer, water, and other infrastructure projects, and; Whereas, Ohio has in place a state program of support for local communities which not only helps to fund infrastructure projects, but also creates large numbers of construction and allied jobs, and; Whereas, the Ohio State Capital Improvements Program has successfully provided support for more than 11,500 such projects in Ohio of which 205 projects were built in Allen County resulting in job creation since its inception in 1987, and; Whereas, the State Capital Improvement Program is one of the few funding sources available to local governments to use for needed road repairs and reconstruction, and; Whereas, Issue 1 on the May 6, 2014 statewide ballot provides Ohio voters with the opportunity to renew the program by authorizing issuance of 1.875 billion in capital improvement bonds, and; Whereas, no new taxes are required by taxpayers to fund repayment of the bonds; Now therefore, be it resolved that the Board of Township Trustees of Shawnee Township, declares its support of continuing the infrastructure improvement and job creation Issue 1 will foster. Mr. Holly seconded the resolution and upon the roll being called, the vote resulted as follows: Ms. Christie Seddelmeyer, yes; Mr. David L. Belton, no; and Mr. Russell E. Holly, yes. Motion was adopted this 14th day of April 2014. Mrs. Seddelmeyer mentioned that Issue 1 Funding is up for renewal every 10 years, counts on public support, and that there are no increases in taxes for the funding. Resolution # 37-14 Authorization to Donate Portable Radios Whereas, Shawnee Township Police Department has portable radios that are no longer of a value to the Department; Be it resolved the Shawnee Township Board of Trustees hereby authorizes Chief Keith to donate two portable radios, in accordance with the ORC 505.10, to the Lima Baptist Temple, 982 Brower Road, Lima, Ohio, a non-profit organization that is located in the State of Ohio with the tax exempt Federal ID# 34-10577399. Further, the portable radios SN #320CGBO795, model#H18KEF9PW6AN and SN# 320CGBO799, model#H18LEF9PW6AN shall be removed from the inventory of Shawnee Township Police Department. A motion by Mr. Belton to approve of Resolution #37-14 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, yes Mrs. Seddelmeyer, Yes Resolution # 38-14 Acceptance of the 2014 Shawnee Township Road Program Be it resolved, the Shawnee Township Board of Trustees accepts the 2014 Shawnee Township Road Program as attached: A motion by Mr. Belton to approve of Resolution #37-14 was seconded by Mr. Holly, and the motion carried 3-0. Roll Call: Mr. Belton, Yes Mr. Holly, yes Mrs. Seddelmeyer, Yes The original document of the Shawnee Township 2014 Preliminary Road Program sheet is attached to Resolution #38-14. Mrs. Seddelmeyer gave a brief summary of the work that is to be done for the 2014 Road Program as follows: Road Name From To Type of Work Miles Hume Shawnee Dixie Seal .88 Southgate Breese Poinsettia Seal .24 Poinsettia Seal JNT Dead End Seal .28 Lilac Poinsettia Southgate Seal .09 Georgian Ellen Emma Pkwy Seal .19 Statesman Georgian Dead End Seal .11 Indian Hill Lakeshore Lakeshore Seal .41 Lakeshore Indian Hill Zurmehly Seal .36 Wapak SR117 Agerter Seal .78 Odema Inwood Emma Pkwy Cont. Pave Sub .23 Lyngrove Dixie HSE #2110 Cont. Pave Sub .40 New Haven Hume HSE#4895 Cont. Pave Sub .12 Clement Yoakam Yoakam Cont. Pave Sub .19 Reed Shawnee Dixie 404 Pave .19 Putters Lane Fairway HSE#1476 404 Pave .08 Various Seal Seal .38 Various Pave 404 Pave .27 Various Sweeping Sweep Total Estimated Cost of Project: $175,430.43 County Share= $ 6,500.00 Township Share= $ 168,930.43 Mr. Holly explained that although the estimated cost to the Township for the Road Program is $168,930, there are more costs involved, for example slurry seal for the roads, patching, and that last year the Township spent close to $400,000 on the 2013 Road Program. DEPARTMENTAL BUSINESS: Fire Department The Monthly Activity Report for the Fire Department for March 2014, submitted by Fire Chief Truesdale, was reviewed by the Board. Mr. Belton motioned for approval of the reports, Mr. Holly seconded, and the motion carried 3-0. The report is attached and made part of these minutes. Discussion: • Busy month. 80% of calls are EMS. • Twp. Fire Trucks were on display for two Public Events-(1) Apollo Vocational School held Easter Egg Hunt, K-Run. (2) US Army Reserve Center, Shawnee Rd., held a sending off ceremony for 304 Co. to be stationed in Kuwait. • OCC Health billing issue. (X-Ray) Police Department The Monthly Activity Report for the Police Department for March 2014, as submitted by Police Chief Keith, was reviewed by the Board. Mr. Holly motioned for approval of the reports, Mr. Belton seconded, and the motion carried 3-0. The report is attached and made part of these minutes. Discussion: • Accidents are down by 17%. Calls are up. • Officers Josh Zimmerly and Jeremey Shellenbarger received awards at the MADD Banquet. • Detective Marik handling several case files. • All of the local liquor distributors in the Township passed the compliance tests for selling liquor to under age minors. All checked IDs. Road Department Discussion: • Final 2014 Road Program Meeting to be held April 22, 11am, at Allen Co. Engineers • Draining issues on Wonderlick Rd. reported to Douglass Degan. • Road Dept. cleaning tiles and basins using vacs. Zoning Department The activity report for the first and second quarter for the Zoning Department, as submitted by Zoning Inspector Jim Hile, was reviewed by the Board. Mr. Belton motioned for approval of the reports, Mrs. Holly seconded, and the motion carried 3-0. The report is attached and made part of these minutes. Discussion: • A Public Hearing was held Thursday, April 10, at 10am, at the Twp. Admin. Bldg. The Lima Allen County Regional Planning Commission (LACRPC) gave their recommendation for restructuring the zoning of 7.2 miles of land acquired through the dissolution of the former Village of Fort Shawnee. The Zoning Commission has approved of the recommendation of the LACRPC, and brought forward the recommendation to the Board of Trustees of Shawnee Township. The Board of Trustees will also hold a Public Hearing on April 28th, at 11AM, after the Regular Board Meeting, to discuss the recommendation of the Zoning Commission. • Zoning Applications are picking up. COMMUNICATIONS  Bid Openings for Round-A-Bout.  Ottawa River Coalition to hold Fish Fry at the Allen Co. Fairgrounds, Good Friday, April 18, 11am-6:30pm  Spring Clean-Up Day, April 26, 9am-12pm.  NCOSW District-Contact Marcey-May 15th-Opportunities for political subdivisions to work together in contracting solid waste management services.  The 20th Annual Community for Kid’s Breakfast, “Protect their Future”, April 24, 7:30am-8:30am at the Veteran’s Memorial Civic Center  Task Force-Lima JSMC BILLS Mr. Belton motioned that the board approve paying the bills by resolution, Mr. Holly seconded, and the motion carried 3-0. Roll call: Mr. Belton (yes) Mr. Holly (yes) Mrs. Seddelmeyer (yes) At 8:05pm, Mr. Belton made a motion to recess from the Regular Meeting for approx. 15 min. so that Mr. Holly could speak to a person attending the meeting. Mr. Holly seconded, and the motion carried 3-0. At 8:17pm, Mr. Belton made a motion to reconvene the Regular Meeting, Mrs. Seddelmeyer seconded and the motion carried 3-0. At 8:17pm, Mr. Belton made a motion for the Board to go into executive session to discuss personnel issues, (in accordance with O.R.C 122.22 (G) 1), Mrs. Seddelmeyer seconded, and the motion carried 3-0. At 8:49pm, Mr. Belton motioned for the Board to go out of Executive Session and reenter the Regular Meeting, Mr. Holly seconded, and the motion carried 3-0. Adjournment With no further business to be brought before the Board of Trustees, Mr. Belton motioned the meeting adjourn, Mrs. Seddelmeyer seconded and the motion carried 3-0. Meeting adjourned at 8:49PM. Board of Trustees Regular Meeting held April 14, 2014